Job Description

• Verify and enter invoices into Sage
• Review and process of all invoices and packing slips for appropriate documentation and payment.
• Validation of invoices and packing slips against purchase orders.
• Validation of materials received vs. purchase order and process discrepancies accordingly.
• Acts as liaison between bookkeeping department, purchasing department and warehouse.
• Reconciliation of monthly vendor statements.
• Ensure all tax-exempt jobs are properly invoiced.
• Ensure all invoices match packing slip and purchase order pricing and quantity.
• Manages and processes all credits on accounts.
• Answer all vendor inquiries.
• Prepares weekly reports for the Finance Manager and CFO of all payables due.
• Weekly meeting with Finance Manager and CFO for payment schedules
• Prepares checks and payments to be sent to vendors.
• Ensure all overhead bills are paid promptly.
• Reconciles credit cards.
• Dispute charges that are unidentified or seek information from Finance Manager and CFO for any charges without receipt.
• Manage credit card log, ensure all documentation is complete and appropriate approvals are made and ensure copies of receipts are provided.
• Reconcile bank accounts.

• Strong grasp of basic accounting principles.
• Proficient in Microsoft Office Suite; SAGE 100 experience is a plus.
• Strong organizational skills, including multitasking and time-management.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; capable of working independently and collaboratively.
• Enthusiastic about learning and advancing within the company.
• High attention to detail and quick retention of new information.
• Punctual and dependable.

• Associate’s degree in accounting, or one year of accounts payable or accounting experience, or an equivalent combination of education and experience.
• Bilingual in Spanish or Portuguese.

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