We are seeking a proactive and highly organized Executive Assistant to support a senior executive with scheduling, coordination of meetings, travel planning, and managing key engagements. This role is ideal for someone who is detail-oriented, comfortable working independently, and able to navigate fast-paced, outbound-focused environments.
The Executive Assistant will play a critical part in ensuring that meetings, events, and travel arrangements are well planned, timely, and efficiently executed. While this position begins as part-time with flexible hours, it may evolve based on business needs.
Coordinate and manage the executive's calendar, ensuring no conflicts between meetings, travel, and key engagements.
Schedule sales and marketing-related appointments, outbound meetings, and internal discussions in advance.
Ensure timely reminders and proper alignment of daily and weekly schedules.
Arrange logistics for meetings, events, and outbound activities.
Coordinate with all relevant parties to confirm attendance, timing, and required materials.
Conduct light research when necessary to support meeting preparation.
Organize travel itineraries including flights, accommodations, and event schedules.
Ensure travel plans are aligned with meeting and business requirements.
Maintain organization across essential tasks and tools used by the executive.
Track important deadlines, upcoming commitments, and ensure nothing critical is missed.
Operate existing technology tools and systems used within the company for scheduling, communication, and coordination.
Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar operational role.
Strong organizational and multitasking abilities.
Excellent communication skills and the ability to interact professionally with internal and external stakeholders.
Comfort working within U.S. time zones (schedule remains flexible).
Ability to work independently and adapt to evolving processes.
Familiarity with tech tools and remote work platforms.
Work Hours: Flexible, aligned with U.S. time zones as needed. No fixed shift required initially.
Work Mode: Fully remote.
...Posted: 12/23/2025 ~ Location: Denfeld High School ~ Closing Date: 12/30/2025 School Custodian I/II... ...Duluth Public Schools is seeking an individual to provide custodial cleaning and minor facilities maintenance services in assigned building(...
...0 / hour+ Free meals + PTO / Sick Time+ Training and advancement opportunities+ Flexible hours to fit your needsDescription:McDonald's Works for Me.I'm going places. I want a satisfying career with good benefits and great opportunities for advancement. I have a...
...We are seeking a skilled Traffic Signal Project Manager to oversee the installation, maintenance, and repair of traffic signals and related infrastructure. The ideal candidate will have a strong background in project management, resource allocation, and equipment management...
...COMMISSION, GREAT PAY STRUCTURE This is a Start up, with a Top Recruiting Team whom have worked with the top teams across Silicon Valley... ...for recruiters with vision and a great work ethic. FULLY REMOTE FROM ANYWHERE IN THE US Recruiter responsibilities include:...
About Us Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than ...