Job Summary:
O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.
Duties & Responsibilities:
• Greeting Clients and Visitors
• Operating multi line phone system including transferring calls and forwarding voicemails
• Scheduling and confirming appointments
• Maintain firm conference room schedule and calendar
• Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned
• Scanning and distributing incoming mail and deliveries daily
• Mailing documents via USPS, USPS Certified, UPS, and FedEx
• Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings
• Keeping reception area clean, organized and presentable for guests
• Assist with maintaining office supply inventory and replenishing office supplies
• Other projects and tasks as assigned
- Salary Range: $45,000 - $53,000
Requirements
Required Skills & Abilities:
· Proficient with Microsoft Office Suite (Word, Excel and Outlook)
· Proficient with Adobe PDF
· Excellent interpersonal and customer service skills
· Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
· Ability to work in fast-paced environment
· Excellent organizational skills and strong attention to detail
Education & Experience:
High school diploma or equivalent.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.
*The Office Receptionist is required to be in-office five days per week.
Benefits